Form 1070 C.c.Q.: Condo Tenant Declaration

In a divided co-ownership in Quebec, renting out your condo involves more than signing a lease. The Civil Code of Quebec imposes specific obligations on the co-owner-lessor toward the syndicate. The well-known “Form 1070 C.c.Q.” is used to declare the tenant and facilitate the application of the by-laws of the immovable.

This guide, up to date as of 2026-08-12, explains what article 1070 C.c.Q. provides, the information expected in the declaration, the steps for sending it to the syndicate and the board of directors’ best practices. You will also find links to official sources and sample clauses that can be attached to the lease.

For SEO purposes, it is worth noting that the expression “formulaire 1070 ccq copropriete declaration locataire” commonly refers to a practical declaration template inspired by the legal requirements.

What does article 1070 C.c.Q. provide for renting a condo?

Article 1070 C.c.Q. addresses both the contents of the syndicate’s register and certain information that the co-owner must provide when renting out their fraction. In practice, the lessor must inform the syndicate of the tenant’s identity and the term of the lease, and provide the documents required to allow the by-laws of the immovable to be applied. The tenant, for their part, must comply with the declaration of co-ownership (DCC) and the by-laws.

In the event of an omission or non-compliance, the syndicate may intervene to stop a violation of the by-laws of the immovable, in accordance with the powers provided under the Civil Code and the internal regulations adopted by the meeting. Fines may be provided for in the by-laws, and legal proceedings remain possible as a last resort, depending on the seriousness of the situation.

To consult the official and related text, see:

• LégisQuébec – Article 1070 C.c.Q. (divided co-ownership)
• LégisQuébec – Title on divided co-ownership (chapter of the C.c.Q.)

“Form 1070 C.c.Q.” explained: contents and purpose

There is no single “government form.” In practice, syndicates, condominium managers and brokers use a “Tenant Declaration – s. 1070 C.c.Q.” template. This document allows the lessor to compile, on one or two pages, the information required to administer the building and apply the by-laws.

A well-designed form generally includes:

• Identification of the fraction (civic number, unit, parking space, storage locker);
• Contact information for the co-owner-lessor and tenant, as well as that of an additional occupant where applicable;
• Key dates: signing, lease start date, end date/renewal, move-out and move-in;
• Number of occupants, pets permitted under the by-laws, intended use (residential only), and a short-term rental prohibition where applicable;
• The syndicate’s right of access to the private portions for preventive maintenance, in accordance with the terms provided in the DCC;
• Proof of the tenant’s civil liability insurance, if required by the by-laws of the immovable;
• Declarations regarding keys, remote controls, access fobs and lockers;
• The tenant’s commitment to comply with the DCC, the by-laws of the immovable and internal policies (pool, balcony, noise, parking, etc.);
• Consent to electronic communications for non-legal notices.

This form serves as a reminder for the lessor and an administrative tool for the syndicate. It feeds the register, facilitates access follow-up and supports the board of directors during interventions, particularly when an incident occurs in the common portions or a recurring nuisance arises. For practical guidance on the rental brokerage side in a condo context, see the OACIQ’s information on forms and annexes specific to divided co-ownership: https://www.oaciq.com/

Le Regroupement des gestionnaires et copropriétaires du Québec (RGCQ) also publishes resources and best practices relating to rentals in divided co-ownership: https://rgcq.org/

How to complete and send the declaration to the syndicate: the steps

Although a syndicate under management may offer a digital portal, the process remains similar from one building to another. Here is a simple and effective process:

1. Review your DCC and the by-laws of the immovable. Confirm the insurance requirements, prohibitions (e.g., short-term rentals) and moving procedures.
2. Prepare the documents. Have the signed lease, the full names of the occupants, the parking and storage space numbers, and proof of the tenant’s insurance available if required.
3. Complete the declaration. Enter the dates, contact information, access arrangements and commitments to comply with the by-laws. Attach the lease and, if necessary, an acknowledgement from the tenant confirming receipt of the by-laws.
4. Send it to the syndicate/condominium manager. Send the form before possession, ideally 10 to 15 business days in advance, so that access and the moving elevator can be arranged.
5. Update it upon renewal, subletting or departure. Notify the syndicate promptly to keep the register up to date and avoid administrative fees.

For structured administrative support, see our management services: https://www.multirent.ca/services/#gestion-administrative. You can also consult our blog for other practical guides: https://www.multirent.ca/blogue/.

Format and delivery methods

• Delivery method: email to the syndicate’s official address, the condominium manager’s web portal or paper delivery to the on-site manager.
• Signature: handwritten or digital; keep a signed copy and proof of delivery.
• Deadlines: comply with the time frames provided for moves when elevator or loading dock reservations are required.

Roles of the board of directors and condominium manager: processing, registers and follow-up

The board of directors receives the declaration, acknowledges receipt and, where necessary, mandates the condominium manager to verify the documents. The relevant data is entered in the syndicate’s register, which includes information on co-owners and tenants, the DCC, the by-laws, and documents such as the minutes and financial statements, in accordance with the requirements of the Civil Code.

This information is used to:

• Plan access to the common portions and coordinate moves;
• Manage access transmitters and reduce lost keys;
• Communicate quickly in the event of a loss or preventive maintenance (maintenance logbook/EUC);
• Apply, where necessary, the fines or measures provided for in the by-laws of the immovable.

In a divided co-ownership under our management, for example, keeping the register and access information up to date significantly shortened interventions during a water leak because the tenant contacts had already been verified. For general legal information on divided co-ownership, also consult LégisQuébec: https://www.legisquebec.gouv.qc.ca/

Sanctions, disputes and best practices for avoiding problems

When the lessor fails to inform the syndicate or the tenant does not comply with the by-laws of the immovable, the situation can deteriorate quickly. Many by-laws provide for fines or administrative fees, and the syndicate may ask the offending party to correct the situation. In recurring cases, legal proceedings may be considered, always taking the relevant C.c.Q. articles and the DCC into account.

To prevent disputes:

• Give the by-laws of the immovable to the tenant, have them sign a clear acknowledgement of receipt and attach it to the lease;
• Avoid subletting or short-term rentals if they are prohibited by the by-laws or the municipality;
• Inform the syndicate of any change in occupant or contact information;
• Document your communications and keep proof that the declaration was sent.

For co-owners working with a broker, the OACIQ offers guides on best practices for rentals and divided co-ownership: https://www.oaciq.com/. The RGCQ also publishes relevant information sheets: https://rgcq.org/.

Frequently asked questions (FAQ)

Q1. Is the “Form 1070 C.c.Q.” mandatory?
A. The Civil Code requires information to be sent to the syndicate when a fraction is rented. The form is simply a practical tool for centralizing this information and obtaining the tenant’s commitment to comply with the DCC and the by-laws.

Q2. When is the best time to send the declaration?
A. Ideally before possession, so that access and the moving elevator can be managed. The earlier you send it, the smoother coordination with the condominium manager will be.

Q3. What should you do in the event of a sublet or lease assignment?
A. Notify the syndicate promptly and provide the new occupant’s information. The same by-law compliance rules apply unless the DCC provides otherwise.

Q4. Can the syndicate refuse a tenant?
A. The syndicate does not choose the tenant, but it may intervene if the rental conditions contravene the DCC or the by-laws of the immovable, or if the proposed use is incompatible with the destination of the building.

Q5. Does the tenant have to provide insurance?
A. Many by-laws require it. Check your by-laws of the immovable; if they impose this requirement, attach proof of civil liability insurance to the declaration.

Useful official resources:

• LégisQuébec – Article 1070 C.c.Q. (divided co-ownership)
• LégisQuébec – Chapter on divided co-ownership
• OACIQ – Guides and forms for divided co-ownership
• RGCQ – Best practices for divided co-ownership

Would you like to professionalize your rental and declaration processes? Find out how our team structures deliveries, the occupant register and administrative follow-up: https://www.multirent.ca/services/#gestion-administrative. To learn more about our approach in Montreal and on the South Shore: https://www.multirent.ca/qui-sommes-nous/.

This article provides general information and does not constitute legal advice. Consult a lawyer or notary for advice about your situation.

Do you manage a divided co-ownership in Quebec? Discover our packages or contact us to assess your needs.