Bill 16 · Divided co-ownership in Quebec
Where does your syndicate stand on its obligations?
The regulation has been in force since August 14, 2025, and the deadline for the maintenance logbook and the contingency fund study is August 14, 2028. Many boards know these obligations exist without knowing exactly what they are missing. Fifteen minutes on the phone with a manager is often enough to see clearly.
Since August 14, 2025, every divided co-ownership syndicate in Quebec must be able to produce a syndicate certificate when a unit is sold, and must have, by August 14, 2028 at the latest, a maintenance logbook and a contingency fund study that comply with the regulation. A fifteen-minute call with a manager places your building against those deadlines and tells you where to start — no study, no written deliverable, no legal opinion.
Order 991-2025 · Gazette officielle of July 30, 2025 · in force August 14, 2025
What Bill 16 changed for syndicates
Adopted in 2019, Bill 16 amended the Civil Code of Quebec to strengthen long-term planning in co-ownerships. Three obligations shape most of a board’s work.
Obligation
Contingency fund study
A study by a professional establishes the amounts to set aside for major repairs and the replacement of common portions. It must be updated periodically, and contributions to the fund rest on its conclusions.
Obligation
Maintenance logbook
A living document listing the building’s components, their condition and the work carried out. It serves to plan maintenance as much as to document the history for future buyers and for the insurer.
Obligation
Registers and documents
An up-to-date declaration of co-ownership, minutes, financial statements, contracts and certificates must be kept and made available to co-owners who ask for them.
The two dates that concern you
August 14, 2025
The regulation came into force. Since that date, the syndicate certificate is required for every sale of a fraction. A seller who cannot obtain this document from their syndicate cannot close normally.
August 14, 2028
Deadline to have a maintenance logbook and a contingency fund study that comply with the regulation. Three years feels far away — but a study has to be planned, budgeted and obtained from professionals whose number is limited.
The first deadline has already passed
Many boards believe they have until 2028 for everything. That is true of the logbook and the study, not of the certificate: that one is due today, at every sale in the building.
References: Order 991-2025, published in the Gazette officielle du Québec on July 30, 2025, in force August 14, 2025. We confirm the deadlines that apply to your building during our call; for the interpretation of your obligations, we work with the syndicate’s lawyer.
Five questions to place your building
If any of these answers is “I don’t know”, the fifteen-minute call is made for that.
- Has your contingency fund study been done, and how old is it?
- Does your annual contribution to the fund match that study’s conclusions?
- Does your maintenance logbook exist, and is it updated after every intervention?
- Would a co-owner asking for the syndicate’s documents get them quickly?
- Could you produce a syndicate certificate if a unit sold next month?
Fifteen minutes with a manager
A short, focused call. You describe where your building stands, we tell you what it involves and where to start. That is all — and it is often enough to get out of the fog.
What we cover
- Where you stand against the deadlines
- What is missing and in what order to tackle it
- The questions to ask the professionals you will hire
- What it represents in work for the board
What it is not
- A contingency fund study
- A maintenance logbook
- A legal opinion
- A written audit of your building
Why only fifteen minutes. Because that is the time it takes to place a building and point you in an honest direction. Beyond that it is no longer information but management work — and that is a mandate, not a call.
Book fifteen minutes
Tell us where your building stands. A manager calls you back for the fifteen-minute call.
Would you rather pick your slot right now? Book directly in the calendar — or call 438 817-8399.
And if you are also looking for a manager
multiRent manages condominium syndicates in Montreal, on the South Shore and on the North Shore, with a team whose combined experience exceeds twenty years and three packages from 10 $ per unit per month. Compliance is part of the mandate rather than one more project for the board.
