Maintenance logbook · Divided co-ownership
The maintenance logbook is not a document. It is a register that has to live.
Many syndicates have one produced, file it away, and find themselves three years later with a document nobody has updated. The obligation, though, is continuous.
The maintenance logbook lists the components of the building’s common portions, their condition, and the history of interventions: every repair, replacement and inspection, with its date and who carried it out. In Quebec, every divided co-ownership syndicate must have one by August 14, 2028 at the latest. At multiRent it is part of the management mandate and fills itself in as the day-to-day work happens, with nothing re-entered.
Regulation in force August 14, 2025 (Order 991-2025) · logbook deadline August 14, 2028
What the regulation requires
The maintenance logbook records the building and its history: what it is made of, in what condition, and what has been done to it. It serves to plan maintenance, to feed the contingency fund study, and to answer buyers and the insurer alike.
Contents
The building’s components
Roof, envelope, windows, plumbing, ventilation, elevators, parking: what makes up the common portions, with their condition and useful life.
Contents
The history of interventions
Every repair, replacement and inspection, with its date and who did it. This is the part that decays fastest when nobody is responsible for it.
Deadline
August 14, 2028
Deadline to have a logbook that complies with the regulation, in force since August 14, 2025 (Order 991-2025). We confirm the deadlines that apply to your building with you.
The problem nobody warns you about
Having a logbook produced is a one-off project. Keeping it up to date is permanent work — and that is where most syndicates drop off.
A frozen logbook loses its value
A register that stops at its production date no longer reflects the building. It no longer helps to plan, to justify a contribution to the fund, or to reassure a buyer.
Updating it falls on the board
Every intervention has to be recorded. Without someone whose job it is, the information stays in a volunteer director’s emails and invoices.
The board changes, the memory leaves
A director who leaves takes what they knew with them. The logbook is supposed to be that memory — provided someone keeps feeding it without interruption.
How multiRent handles it
The logbook is part of the management mandate, not a separate invoice. It fills itself in because it is fed by the everyday work.
Fed by the interventions
- Every request opens a ticket
- Every intervention is recorded with its date
- Supplier invoices are attached to it
- Our subcontractors document their visits, and we record them
Available to the board
- Accessible at any time through the portal
- Shareable with the professional doing the fund study
- Available to a buyer or an insurer who asks for it
- Kept when the board changes
What we do not do
- We do not carry out the contingency fund study
- We do not replace a building professional’s inspection
- We do not give legal opinions
Why ours does not go stale
A logbook only stays current if someone keeps it current. With us it is not a task to remember: it is a consequence of the everyday work, on a platform built on open technologies — we integrate best-in-class tools and build what they don’t do.
Every intervention leaves a trace
A request opens a ticket; the ticket carries its date, who did the work and the invoice. The register builds itself as you go, with nothing re-entered.
Assisted answers to routine requests
On part of our portfolio, repetitive questions get an answer drafted from the building’s own rules, which a manager can intercept before it is sent. The time saved goes to what needs judgement — including keeping the logbook.
The memory outlives the board
When a director leaves, the history stays. That is precisely what the regulation is trying to guarantee — and your data stays exportable if you ever change managers.
AI speeds up the processing. Decisions and emergencies stay with people. What our systems do, and what they will not do.
Three questions to place your logbook
If any of these answers is “I don’t know”, the fifteen-minute call is made for that.
- Does your logbook exist, and in what form?
- Is the latest intervention on the building recorded in it?
- Who is responsible for feeding it today?
Book fifteen minutes
Tell us where your building stands. A manager calls you back for the fifteen-minute call.
Would you rather pick your slot right now? Book directly in the calendar — or call 438 817-8399.
The logbook is part of a whole
It feeds the contingency fund study and sits within the obligations that came into force in August 2025.
